Avoma AI Meeting Assistant

What it does

Avoma takes in recordings of video and phone meetings from calendar-linked conferencing tools such as Zoom, Microsoft Teams, and Google Meet, along with pre-recorded audio and video files. It produces real-time transcripts in 70+ languages, AI-generated notes built on templates, smart chapters for key topics, and AI-drafted follow-up emails that recap meetings and list next steps. It can also write notes and selected fields back to CRM records.

People typically use it to stop taking notes manually during calls and to keep CRM records current afterward. Users can search across past conversations, ask questions of a single meeting or across all conversations through the "Ask Avoma" chatbot, and share recordings with teammates who can comment without a paid seat. Its distinguishing feature is the split between paid recorder seats and free viewer or collaborator seats, which ties cost to the people who actually record.

It suits sales, customer success, and revenue teams that run many recorded calls and use CRM methodologies such as MEDDIC or SPICED. A 14-day trial of the Organization plan starts without a credit card, and paid plans are billed per recorder seat. Note that the Enterprise tier requires a minimum of 10 seats, the Startup plan caps at 25 paid seats, and the advanced conversation and revenue add-ons are billed separately.

What it can do

• Automatic recording of video meetings with participant consent and playback speeds up to 3x.
• Real-time transcription in 70+ languages with speaker identification.
• AI-generated notes tailored to custom templates, with key takeaways and action items.
• Automatic smart chapters for key topics in a recording.
• AI-generated follow-up emails that recap meetings and outline next steps.
• "Ask Avoma" AI copilot for questions about individual meetings or across conversations.
• Automatic CRM data entry, including MEDDIC, SPICED, NEAT, and custom fields.

Works with

• Google Calendar
• Microsoft Outlook Calendar
• Zoom
• Microsoft Teams
• Google Meet
• WebEx
• GoToMeeting
• Salesforce
• HubSpot
• Zoho

Example workflows

Post-call follow-up

Input: a recorded sales call with a template assigned. Steps: Avoma records and transcribes the call, generates templated notes, drafts a follow-up email recapping next steps, and writes selected fields to the CRM record. Output: notes, a draft email, and updated CRM fields for the rep to review.

Finding past discussions

Input: a question such as which accounts raised pricing objections this quarter. Steps: a user asks Ask Avoma across conversations and reviews the linked recordings and transcript passages. Output: a list of relevant meetings the user can open to verify the answer.

Before you choose

• Only users who record meetings need a paid seat; viewers and collaborators are free, so plan seat counts around recorders.
• The Startup plan allows up to 25 paid seats, Organization up to 100, and Enterprise requires a minimum of 10 seats.
• Plan changes are pro-rated when adding seats and take effect at the next billing cycle when removing them; credits or refunds are generally not offered mid-subscription.

Listed under

• Productivity
• Sales
• Calls and coaching
• CRM and pipeline
• Meetings and notes
• Call recording
• Conversation intelligence
• CRM
• CRM sync
• Follow-up emails
• Forecasting

The 14-day trial is time-limited, not a permanent free tier. Viewers and collaborators are always free. Add-ons are billed separately and follow the subscription's payment cycle. Monthly billing for the Startup plan is higher than annual billing.

14-day free trial.

Source: avoma.com/pricing, checked 29 Oct 2026. Prices can change; check before you buy.